2012
The 2012 re-organizational meeting of the Earl Township Board of Supervisors, held on Tuesday January 3, 2012, was called to order by Chairman Rick Kochel, at 7 p.m. The following were present: Rick Kochel, Ray Martin, Thomas Plitt and Lee Zimmerman.
Chairman Rick Kochel asked for the following nominations:
Chairman - Ray nominated Rick Kochel, Tom seconded and all voted yes.
Vice-Chairman - Rick nominated Ray Martin, Tom seconded and all voted yes.
Secretary/Treasurer – Ray made a motion to appoint Brenda S Becker, Tom seconded and all voted yes.
Asst. Secretary/Treasurer - Ray made a motion to appoint Joy M Oberholtzer, Tom seconded and all voted yes.
Road Master - Ray made a motion to appoint Lee Zimmerman, Tom seconded and all voted yes.
Solicitor – Ray made a motion to appoint William Cassidy (Appel & Yost), Tom seconded and all voted yes.
Engineer – Tom made a motion to appoint Charles Haley (ELA Group), Ray seconded and all voted yes.
Secondary Engineer – Ray made a motion to appoint Gary Martin (Gannett Fleming), Tom seconded and all voted yes.
Sewer Enforcement Officer - Tom made a motion to appoint Dale High, Ray seconded and all voted yes.
Back-up Sewer Enforcement Officer – Ray made a motion to appoint Mark Deimler (Solanco Engineering Associate), Tom seconded and all voted yes.
Zoning Officer - Ray made a motion to appoint Barry Wagner, Tom seconded and all voted yes.
Vacancy Board Member - Ray made a motion to appoint Marvin Stauffer, Tom seconded and all voted yes.
Per Capita Tax Collector - Ray made a motion that Earl Township shall collect the 2011 Per Capita Tax, Tom seconded and all voted yes.
Real Estate Tax Collector - Ray made a motion to appoint the Lancaster County Treasurer to collect the 2011 Real Estate Tax, Rick seconded and all voted yes.
Ray made a motion to appoint Joseph Sullivan to a five (5) year term on the Planning Commission Board with the term expiring 12/31/2016, Tom seconded and all voted yes.
Ray made a motion to appoint Anthony Bender to a three (3) year term on the Zoning Hearing Board with the term expiring 12/31/2014, Tom seconded and all voted yes.
Tom made a motion to appoint Fred Wissler to a five (5) year term on the Sewer Authority with the term expiring 12/31/2016, Ray seconded and all voted yes.
Ray made a motion to appoint Fred Wissler to a five (5) year term on the Water Authority with the term expiring 12/31/2016, Tom seconded and all voted yes.
UCC Third Party Inspection Agencies – Ray made a motion to appoint the following:
Associated Building Inspections, Inc.
Code Administrators, Inc.
Technicon Enterprises, Inc II
Tom seconded the motion and all voted yes.
Pa UCC Board of Appeals (Pa Uniform Construction Code) members - Tom made a motion to appoint the following:
Larry Gensemer to a 5 year term to expire 12/31/2016,
Ben Stoltzfus, Alternate to a 1 year term to expire 12/31/2012
Larry Knepper, Alternate to a one (1) year term to expire 12/31/2012.
Rick seconded and all voted yes.
Park & Recreation Board has a vacancy.
Ray made a motion to appoint John Yost as the Emergency Management Coordinator, Tom seconded and all voted yes.
Tom made a motion to appoint Ray Martin as the voting delegate at the PSATS Convention to be held on May 7th through May 9, 2012. Rick seconded the motion and all voted yes.
Rick made a motion to approve the following as delegates to attend the PSATS Convention: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, and Brenda Becker. Ray seconded the motion and all voted yes.
Ray made a motion to approve the following depositories: Susquehanna Bank, PLGIT, PNC Bank and the Ephrata National Bank. Tom seconded the motion and all voted yes.
Ray made a motion to approve the Treasurer’s Bond in the amount of $1,000,000.00 with Styer and Evans Agency, Tom seconded and all voted yes.
Tom made a motion to set the mileage reimbursement rate for 2012 at the Federal rate of $55.5 Cents per mile, Ray seconded and all voted yes.
Ray made a motion to close the re-organization meeting at 7:25 p.m., Tom seconded and all voted yes.
Chairman Rick Kochel called the regular monthly meeting to order at 7:25 p.m.
Ray made a motion to approve the December 5th and December 15th, 2011 minutes, Rick seconded and all voted yes.
Public Comment:
Kathy Ashcroft, 133 Maple Drive, reported that Susquehanna Bank is merging with another bank and recommended the Township review the merger for any impact on the Township’s accounts.
Kathy Ashcroft inquired if the Township has any regulations on neon/LED advertisement signs and if so they should be reviewed.
Ed Maser, 32 Runway Avenue, suggested the Township review West Earl Township’s sign Ordinance as an example for neon/LED sign regulations.
Ed Maser asked for an update on the planning for the Newholl Development at 662 West Main Street; Rick stated they are moving very slowly, and planning for construction to start in 2012 for the base store.
Robert Winegardner, 254 Orchid Court, suggested the Township require Newholl Development to level the grade and provide regular weed control. Brenda was directed to call Newholl Development for repairs to the fence.
Mike Cormany, 202 Iris Court, asked that the minutes be posted on the website, since the last posting is October.
Police Report:
Chief Bowers presented the December 2011 police report and introduced Officer Jerry Weaver as the new part-time Police Officer, who has twenty five (25) years of police experience.
Martindale Fire Co. Report:
The December 2011 Fire Co. report was submitted.
Road Master’s Report:
A letter from Ephrata Township explained that to assist in getting the SR 322 Corridor improvements from Martindale Road to Bethany Road, into the Lancaster County Metropolitan Planning Organization Transportation Improvement Plan (TIP) and Twelve-Year Plan, that a comprehensive traffic and land use study shall be conducted for the corridor. This would greatly increase the chances of getting the SR 322 Corridor added to the TIP and Twelve Year Plan in the next update. A Smart Growth Transportation Program Grant will be applied for to fund the study and if awarded would pay eighty percent (80%) of the study cost. Earl Township is being asked to contribute approximately Thirty Six Hundred Dollars ($3,600.00) to assist in funding the remaining twenty percent (20%) cost. After a discussion Brenda was directed to send a letter stating that Earl Township is not interesting in helping to fund the study, due to they believe the developers for the area should be financing the study and improvements.
Lee submitted two proposals to service/repair the Maintenance Buildings overhead doors as follows:
Shank Door - $266.00, for six (6) doors, plus parts and labor.
Central State - $1,200.00 – for eleven (11) doors, plus parts.
Ray made a motion to approve the Shank Door proposal, Tom seconded and all voted yes.
Ray made a motion to advertised for adoption the Ordinance amending Chapter 21 of the Earl Township Code of Ordinances to regulate snow and ice removal, Tom seconded and all voted yes.
Lee reported that the new controller has been installed and a camera was refocused to its correct position at the Rte 322, Railroad Avenue and Wanner Road intersections. With these improvements Lee reported the signal is still not working properly and the next option is to look at re-permitting to improve the operation. Lee reported that he can get ELA Group or PENNDOT to look at the signal to make fielded adjustments. Lee would also like to get the permit modified to change the Clearance Phase time (red light in all directions) to happen quicker, which would get the green light cycling sooner. Rick directed Lee to proceed with researching for fixes.
Lee presented a proposal for a BOSS 9’ Snowplow and a salt spreader under the COSTAR purchasing contract in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00) to be mounted on the F250 Pick-up Truck. The Supervisors are looking for the Sewer Authority to reimburse the Township for the plow since the Township has been plowing the Authority’s facilities for many years without compensation. After a discussion Ray made a motion to approve the snow plow and salt spreader purchase in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00), contingent upon receiving the payment from the Earl Township Sewer Authority for past plowing services, Tom seconded and the motion carried. Rick abstained due to he is employed by the vendor.
The Supervisors received and reviewed the Earl Township Park and Recreation Boards 2011 year-end report.
Zoning Officer’s Report:
The November 27th – December 31st, 2011, written zoning report was submitted and will be filed in the office.
The Supervisors reviewed the Sewage Enforcement Officer’s December report. Brenda was directed to contact DEP for Log Cabin Court Mobile Home Park, 3709 Division Highway, potable water testing results.
Ray made a motion to approve the new Improvement Guarantee Funds for Aaron & Katie Beiler, 915 West Main Street, Final Land Development Plan in the amount of Thirteen Thousand Five Hundred Six Dollars and Seventy Five Cents ($13,506.75). Tom seconded the motion and all voted yes.
Ray made a motion to approve the release of the Improvement Guarantee Funds for Aaron & Katie Beiler, 915 West Main Street, Storm Water Management Plan in the amount of Twenty Seven Thousand One Hundred Sixty Two Dollars and Fifty Cents ($27,162.50), Tom seconded and all voted yes.
Ray made a motion to approve the full release of Improvement Guarantee Funds for Our Lady of Lourdes Catholic Church, 150 Water Street, Land Development Plan, in the amount of Two Thousand Five Hundred Dollars ($2,500.00), Rick seconded and all voted yes.
The Supervisors acknowledged the Petition from Roy Mentzer, 241 Mentzer Road for the Groff Run Valley Trust, 918 New Holland Road approximately forty four (44) acres and 245 Mentzer Road approximately sixty three (63) acres, which is requesting to enroll their properties in the Earl Township Agricultural Security Area (ASA).
Receipts received in December were $87,710.06 in the General Fund and $27.87 Dollars in the Street Light Fund.
Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13186 - 13238, #6623 - 6642) in the amount of $116,799.61, and the payroll taxes electronically transferred in the amount of $6,953.65, Tom seconded the motion and all voted yes.
Meeting adjourned at 8:40 p.m.
Respectfully submitted,
Brenda S Becker, Secretary
Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 19, 2012 at 7:00 a.m. Present were Rick Kochel, Ray Martin, Tom Plitt and Township Engineer Chuck Haley, ELA Group.
Todd Vaughn and Bill Swiernik, DM/A and Dan Lapp, DL Truss were present to discuss subdividing and developing land currently owned by Quality Custom Cabinetry (QCC) at 125 Peters Road. Mr. Swiernik, presented a summary of a four (4) Lot Subdivision and Land Development Plan, with QCC retaining a parcel for their future development, DL Truss will occupying a lot, a timber frame business will occupy the third and the fourth parcel occupant is undefined. DL Truss will utilize the railroad for receiving deliveries and trucks for distribution with approximately thirty (30) employees and will be accessed by a private street. The timber frame business will employ approximately ten to twelve (10-12) employees. Chuck said the Zoning Officer Barry Wagner will need to approve the lot frontage requirements. The connection to public water and public sewer will be reviewed by the Authorities and Gary Martin, Gannett Fleming. An existing small pump station may be relocated and the public water may be extended from Brookshire Plaza. Chuck stated that the following Agreements appear to be needed with the proposal; Private Street, Storm Water Management, a Maintenance Agreement and Easement Agreements, as well as PPL and Gas Line easements. The improvements to Peters Road were discussed and that the Township has money in escrow, which was previously paid in lieu of road improvements for past development by QCC. The road may need to be widened two feet (2’) plus with shoulders. Chuck suggested processing a Preliminary Plan submission and then Final Plan submission, which could be phased for the Lots development if desired.
Tom suggesting requiring Newholl Development, 662 West Main Street, to install a chain link fence and to have it set back farther from the road to prevent damage to the fence and to improve the esthetics of the property as well as promote safety. After a discussion Brenda was directed to draft a letter from the Supervisors directing repairs to the exciting fence within ten (10) days from issuance of said letter and to request routine maintenance of the property which will be sent to the developer and their Engineer.
Tom suggested issuing a white paper, which is a “did you know” type of information and would high-light what the Township does and the Township’s responsibilities. Each department would be addressed and the paper distributed from banks, Post Office and local stores, rather than being mailed to each residence. Brenda was directed to research if any other local Municipalities have created such a paper.
Ray made a motion to appoint Daryl Hurst as an alternate on the Zoning Hearing Board with a term to expire December 31, 2012, Rick seconded and all voted yes.
The Supervisors directed Brenda to asked if Gloria Hollinger first and then Lindsay Romeo if they are willing to provide temporary Secretary services while Joy Oberholtzer is on maternity leave.
Lee requested the Township’s computer server to be programmed with Exchange to allow his mobile phone to have real time access to e-mail and his calendar, currently the phone must be plugged in to synchronize with the programs. The Township’s IT Hydrosoft Computers, Inc., proposal for this work is for a minimum of four (4) hours at $125.00 per hour. No action taken, additional proposal may be solicited.
The Earl Township Sewer Authority (ETSA) memo dated January 17, 2012 in which the ETSA stated they would reimburse the Township Eight Thousand Dollars ($8,000.00) for a plow and salt spreader for the past and future plowing and salt spreading services contingent upon the service continuing for not less than fifteen (15) additional years. Brenda was directed to invite the ETSA to a meeting to further discuss the plowing services and purchase. Brenda and Lee were directed to gather for the meeting, the cost of the past contractor who plowed and what would be the current contracted plowing rate.
An executive session was called to discuss hiring an employee for the Road Department.
Meeting adjourned at 9:45 a.m.
Respectfully submitted,
Brenda S Becker, Secretary/Treasurer
Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 26, 2012 at 7:00 a.m. Present were Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master.
The Earl Township Sewer Authority’s (ETSA) members were present as follows: Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp. The purpose of the meeting was to discuss the snow plowing services to the sewer facilities and the proposed purchase of a snow plow and salt spreader. After much discussion the ETSA and Township Supervisors agreed that the ETSA will pay Eight Thousand Dollars ($8,000.00) for plowing services rendered to date and the Township will bill ETSA for said service. Brenda was directed to call and schedule a meeting with the Auditor Linda Fox, Weinhold, Nickel & Co., to ask her opinion about the ETSA paying this lump sum for services.
Ray made a motion to approve the purchase of a snow plow and salt spreader for the Township’s F250 pick-up truck, in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00), Eight Thousand Dollars ($8,000.00) to be paid out of the general funds and will be reimbursed by ETSA; and the balance of Six Hundred Forty Nine Dollars ($649.00) shall be paid out of the Liquid Fuels Fund. Tom seconded the motion and the motion carried. Rick abstained due to he is employed by the vendor.
Lee reported that the road measuring device to be mounted in the F250 truck is allowable Liquid Fuels expenditure. Ray made a motion to approve purchasing the road measuring device in the amount of Five Hundred Ninety Five Dollars ($595.00) out of the Liquid Fuels Fund, Rick seconded and all voted yes.
At 8:15 a.m. an executive session was called to discuss hiring an employee for the Road Department.
Meeting adjourned at 8:25 a.m.
Respectfully submitted,
Brenda S Becker, Secretary/Treasurer
Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, February 6, 2012, at 7 p.m. The following were present: Supervisors Rick Kochel, Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.
Tom made a motion to approve the January 3rd, 19th and 26th, 2012 minutes, Rick seconded and all voted yes.
Public Comment:
Donna Brice, Elanco Library, reported that the auction raised Fifty Three Thousand Dollars ($53,000.00). The Library has joined the World Book Night, where you can give/share books at different locations. The Library Newsletter is available in the Township Office.
Police Report:
Chief Bowers presented the January 2012 police report.
The 3rd Annual Rec Alliance Bike Ride will be held on Sunday June 24, 2012.
The New Holland Rec Center and Garden Spot Village Triathlon will be held on Saturday November 10, 2012 and the maximum participants are one hundred sixty (160).
Martindale Fire Co. Report:
Deputy Chief Lavern Zimmerman presented the January 2012 Fire Co. report and the annual 2011 report.
Liberty Fire Co. Report:
Chief Larry Martin presented the annual 2011 Fire Co report. The cooperative partnership between Liberty Fire Company and Blue Ball Fire Company is proceeding with a goal to be finalized January 2013. They are already running together and working to mesh both departments. The Township will be contacted to attend the next finance meeting.
Supervisors reviewed the following Plans and requests:
Tom made a motion to approve completing and signing Resolution No. 2012-02 Sewage Facilities Planning Module for the Ervin Zimmerman, 232 Wanner Road, Ephrata Preliminary/Final Subdivision Plan. Rick seconded the motion and all voted yes.
Road Master’s Report:
Tom made a motion to adopt Resolution No. 2012-01, A Resolution for Earl Township to participate in a joint bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities. Rick seconded the motion and all voted yes.
Lee reported that PENNDOT required calculations to make the minor changes to the traffic signals at the SR 322, Railroad Avenue and Wanner Road intersections. Lee reported the Permit changes were approved for the traffic signals and a meeting has been scheduled for Wednesday, February 8th to implement the timing changes to the clearance time and to eliminate the left turn green onto Wanner Road.
Tom inquired whether the Township could change the traffic coming out of E Farmersville Road onto SR 322. It was explained that they are both State Roads and the State wouldn’t allow any changes.
Lee was directed to draft a letter to the State Legislators regarding the difficulties with working with PENNDOT District 8.
Lee requested adding four thousand twenty five square yards (4025 sq yd) to the chip seal coat budget to include Weaverland Road between Tower Road and Spruce Road, Rick made a motion to approve the additional chip seal coat road work for 2012, Tom seconded and all voted yes.
Brenda reported that she and Fred met with the appointed auditor Linda Fox, Weinhold & Nickel, Co., to get her recommendation on the best method for the Township and the Sewer Authority to process purchasing a BOSS 9’ Snowplow and a salt spreader under the COSTAR purchasing contract in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00) to be mounted on the F250 Pick-up Truck. Linda recommended that the plow acquisition be classified as a purchase rather than for past services due to the sewer service agreement with East Earl Township. Brenda will bill the Sewer Authority for the purchase of the plow and salt spreader in the agreed upon amount of Eight Thousand Dollars ($8,000.00).
Zoning Officer’s Report:
The January 1st – January 22nd, 2012, written zoning report was submitted and will be filed in the office.
Zoning Hearing scheduled on February 13, 2012 is as follows:
Joel and Martha Martin, 172 & 178 Lowry Road, Special Exception to expand the existing non-conforming agricultural use and Variances of the setback and lot coverage requirements.
David Zook, 430 Voganville Road, Special Exception to establish composting business and Variances of setback and use permitted by right requirements and Special Exception to operate a buggy construction and repair shop.
Solicitor’s Report:
Tom made a motion to adopt Ordinance No. 2012-01 An Ordinance Amending Chapter 21 of the Earl Township Code of Ordinances to regulate snow and ice removal. Rick seconded the motion and all voted yes.
The Supervisors reviewed the Sewage Enforcement Officer’s January report.
The Supervisors reviewed the letter by David Sanko, Executive Director of PSATS regarding opposing the forced municipal mergers, which is a movement to require Townships to merge and turnover control to the County level. Brenda was directed to post the letter on the Township’s web-site as an endorsement to opposing the forced merging.
Rick made a motion to acknowledge that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until April 3, 2012, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan. Tom seconded the motion and all voted yes.
Tom made a motion to acknowledge that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until April 3, 2012, to review the Preliminary/Final Land Development Plan. Rick seconded and all voted yes.
Tom made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Rick seconded and all voted yes. This Plan will now expire May 29, 2012.
Rick made a motion to grant the ninety (90) day time extension for Ervin Zimmerman, 232 Wanner Road, to record the Subdivision Plan, Rick seconded and all voted yes. This Plan will now expire May 7, 2012.
Tom made a motion to acknowledge that Re-Uzit Shop, 707 & 721 West Main Street, granted the Township a time extension until May 29, 2012, to review the Preliminary/Final Land Development Plan. Rick seconded and all voted yes.
Receipts received in January were $41,124.79 in the General Fund and $3,262.25 Dollars in the Street Light Fund.
Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #13239 - 13302, #6643 - 6662) in the amount of $143,124.79, and the payroll taxes electronically transferred in the amount of $9,560.43, Rick seconded the motion and all voted yes.
Meeting adjourned at 8:45 p.m.
Respectfully submitted,
Brenda S Becker, Secretary
Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on February 23, 2012 at 7:00 a.m. Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Charles Haley, ELA Group.
Mark Hackenburg and Craig Smith of RGS Associates and Steve Lindsey and Scott Weaver of Garden Spot Village (GSV) were present to discuss the South Kinzer Avenue re-build to thirty six foot (36’) cartway and the intent to work together with the Township on this road improvement project. The utility poles relocation was discussed and will be researched further. The Plan and Deed of Dedication documents will be drafted for recording. A memorandum of understanding and obligations between the Township and GSV will be created and all agreed to proceed for the South Kinzer Avenue road improvement project.
John Weese, Harbor Engineering, Larry Martin, Dutch Valley/J & A Foods and Jason Kauffman, Scenic Ridge Construction were present to discuss the change of use of 210 Commerce Drive and the proposed four thousand square foot (4,000 sq ft) addition. The business is a food canning operation. After a discussion Dutch Valley/J & A Foods was directed to submit a Revised Final Plan for review and approval to record the changes on the property. This use may increase the properties water and sewer usage and coordination with the Sewer Authority must occur.
Craig Smith, RGS presented the Alouette Cheese/Fleur De Lait East LLC, 100 & 150 West Jackson Street, storm water management planning for the one hundred (100) year flood in the area of West Jackson Street and South Custer Avenue. The Township has been requested to defer the Plan review and approval to New Holland Borough due the construction limits are within the Borough. The Township was also requested to review and approve the flood study, due to the receiving channel falls within the Township. Lee stated the proposed Plan may impact and increase the Township’s existing flooding condition on South Custer Avenue in the area south of Orlan Road. Lee reported that crop damage complaints were received and it was believed it may have been caused by a discharge from Fleur De Lait and all agreed the use of the pipe under the building should be investigated. Chuck Haley suggested looking at redesigning the proposed pipe installation and to consider installing a basin on the property to provide a timed release of the water into the discharge area, to reduce the impact on the Township. Craig Smith stated he would discuss the Plan with New Holland Borough to assist in the water management.
Paul Stoltzfus, Martin Limestone, 621 Martindale Road, presented a request to waive the Land Development planning process for the construction of a sixty foot by fifty six foot (60’ X 56’) hoop design building on existing impervious ground. The structure is for storage of dry recycled asphalt shingle materials. Ray made a motion to grant conditional approval of waiving the Land Development planning process, contingent upon ELA Group, Inc., recommendation letter dated March 31, 2011. Tom seconded the motion and all voted yes.
Ray made a motion to approve the pay rate of Twelve Dollars ($12.00) per hour for temporary secretary/office help by Lindsay Romeo and Susan Hurst on an as needed basis, while Joy Oberholtzer is on maternity leave. Tom seconded the motion and all voted yes.
At 10:20 a.m. an executive session was called to discuss hiring an employee for the Road Department.
Meeting adjourned at the end of the executive session at 10:50 a.m.
Respectfully submitted,
Brenda S Becker, Secretary/Treasurer
Vice Chairman Ray Martin called to order the Earl Township Board of Supervisors meeting, held on Monday, March 5, 2012, at 7 p.m. The following were present: Supervisors Ray Martin, Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.
Public Comment:
Tom Fanning, Elanco Library, reported that they have started of a business resource center and are partnering with SCORE, holding workshops on Wednesdays.
Police Report:
Chief Bowers presented the February 2012 police report.
The Lancaster Sunrise Rotary – Ride for Literacy will be held on May 12, 2012.
Martindale Fire Co. Report:
Chief Tony Groff presented the February 2012 Fire Co. report.
Supervisors reviewed the following Plans and requests:
James Hillard, LRHA, presented the Ferree R & Marian Esbenshade Jr, 510 Overlys Grove Road, Lot Add-On Plan and requesting the following:
- Conditional approval of the Lot Add-On Plan. Tom made a motion to grant conditional approval of the Lot Add-On Plan contingent upon the comments of the Township’s Engineer and L.C.P.C. Ray seconded the motion and all voted yes.
Road Master’s Report:
Ray made a motion to adopt Resolution No. 2012-03, A Resolution approving the joint bidding and purchasing Agreement for the procurement of road work indentifieD as hot mix aggregate FOB with New Holland Borough. Tom seconded the motion and all voted yes.
Ray made a motion to adopt Resolution No. 2012-04, A Resolution for Price Adjustment of Bituminous Materials for small quantities, Tom seconded and all voted yes.
Lee reported that PENNDOT approved the change to removing seven (7) seconds of time from the clearance cycle and this has been completed to the traffic signals at the SR 322, Railroad Avenue and Wanner Road intersections. PENNDOT has indicated the settings are now at the minimums and the only other option for changes will require waiver approval. Lee reported that the Police took a video of the signals’ operation during late night hours and the review resulted in at least twenty (20) times that the signal changed incorrectly in a thirty (30) minute time frame. This information was forwarded to the signal technician.
Kathy Ashcroft, 133 Maple Drive, asked if the SR 23 and Shirk Road traffic signal could be reviewed, since traffic is backing up on SR 23. Lee stated he will review that signals operation and Lee is looking to test a radar regulator to operate that signal. If the new technology operates better, the Supervisors will then need to determine if the budget can support purchasing this new system.
Zoning Officer’s Report:
The January 29th – February 26th, 2012, written zoning report was submitted and will be filed in the office.
The Supervisors reviewed the Sewage Enforcement Officer’s February report.
The Western Heights Water Authority put Well #5 into service on February 8th, which has doubled the safe yield of water and the new cistern has increased the water storage by four hundred percent (400%).
Ray made a motion to adopt RESOLUTION 2012-05 A RESOLUTION OF THE TOWNSHIP OF EARL, COUNTY OF LANCASTER, COMMONWEALTH OF PENNSYLVANIA URGING THE PENNSYLVANIA GENERAL ASSEMBLY TO ELIMINATE OR AMEND THE STATE PREVAILING WAGE ACT (ACT 442 of 1961). Tom seconded the motion and all voted yes.
Tom made a motion to approve signing and participating in the Eastern Lancaster County Source Water Protection Collaborative - WREN Source Water Protection Education Grant, which is an application to secure funds to promote wellhead water protection. Ray seconded the motion and all voted yes.
Roy Hoover, 668 South Kinzer Avenue, submitted a letter requesting information on his options to connect his property to the Earl Township Sewer Authority’s public sewer system. This request will be researched and reported on in the future.
Ray made a motion to approve the Total Lawn Care proposal for property maintenance at the Township’s office and maintenance buildings. Tom seconded the motion and all voted yes.
Tom made a motion to appoint Sean C Good, 528 Airport Road to serve on the Park & Recreation Board with a term to expire December 31, 2016, Ray seconded and all voted yes.
Tom made a motion to approve the hiring of Jay Stauffer for the road department at the rate of Seventeen Dollars ($17.00) per hour, Ray seconded and all voted yes.
The Supervisors acknowledged the PENNDOT letter dated February 24, 2012, reporting that traffic data will be collected on Municipal owned roads to be used in a federal funding allocation formula
Brenda was directed to apply for the Recycling Technical Assistance Program Grant, to fund setting up the newly mandated recycling program.
The Supervisors acknowledged the LCCD – Mill Stream Restoration Project – Leid Project Phase III.
The Supervisors acknowledged Tyson Foods, Inc, 403 South Custer Avenue PA DEP - Air Contamination Source and /or Air Cleaning Device application.
Receipts received in February were $40,750.95 in the General Fund.
Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #13303 - 13341, #6663 - 6676) in the amount of $114,573.59, and the payroll taxes electronically transferred in the amount of $7,054.82, Ray seconded the motion and all voted yes.
Meeting adjourned at 8:00 p.m.
Respectfully submitted,
Brenda S Becker, Secretary
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