2012 Solicitor Cassidy called the January 12, 2012 meeting of the Western Heights Water Authority to order at 6:03 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, and Glenn Dissinger. Also present wereDoug Snader (Operator),Gary Martin (Engineer), andBill Cassidy (Solicitor). Solicitor Cassidy asked for nominations for the following officers: Chairman: Gene nominated Fred Wissler, Jim seconded and all voted yes. Vice-Chairman: Fred nominated Eugene Neidermyer, Glenn seconded and all voted yes. Secretary: Gene nominated James Leonard, Fred seconded and all voted yes. Treasurer: Fred nominated Glenn Dissinger, Jim seconded and all voted yes. Assistant Treasurer: Fred nominated Tony Gay, Gene seconded and all voted yes. Appointed Secretary/Treasurer: Fred nominated Joy Oberholtzer, Jim seconded and all voted yes. Appointed Assistant Secretary/Treasurer: Jim nominated Brenda Becker, Fred seconded and all voted yes. Solicitor: Gene made a motion to appoint Solicitor William Cassidy of Appel & Yost, Fred seconded and all voted yes. Engineer: Fred made a motion to appoint Gary Martin of Gannett Fleming, Jim seconded and all voted yes. Auditor: Fred made a motion to appoint Linda Fox of Weinhold, Nickel & Co., Jim seconded and all voted yes. Depositories: Jim made a motion to approve Ephrata National Bank, Susquehanna Bank, PNC Bank and PLGIT, Gene seconded and all voted yes. Gene made a motion to approve Gannett Flemings 2012 Engineering Service Rate Table which reflects an average of a two percent (2%) increase. Glenn seconded the motion and all voted yes. Solicitor Cassidy then turned the meeting over to Chairman Fred Wissler for the regularly scheduled monthly meeting at 6:05 pm. Jim made a motion to approve the December 21, 2011 minutes. Glenn seconded the motion and all voted yes except Fred abstained due to not being present for the meeting. The December 8, 2011 meeting was cancelled due to a lack of a quorum. The Authority reviewed a letter from Weinhold Nickel and Company LLP dated December 2011 regarding various letters for bank and other confirmations that need to be signed. Jim made a motion to approve the signing of the various letters. Glenn seconded the motion and all voted yes. Doug reported that Our Lady ofLourdes,150 Water Street, Eighteen (18) Month Maintenance Guarantee will expire February 9, 2012. He explained that the water line was inspected and is satisfactory. The Authority directed Joy to mail a letter to Our Lady of Lourdes reminding them that they need to submit a written request to have the Letter of Credit funds released. The Authority signed the updated signature cards for Susquehanna Bank and PLGIT. Joy reported that she researched accounting and bookkeeping classes that Harrisburg Area Community College (HACC) and PSATs offer. HACC offers Principles of Accounting which is a four (4) credit course that will cost Eight Hundred Ninety Dollars ($890.00) which does not include the cost for books. Joy reported that the class is offered during the day and evening and lasts approximately two (2) hours per day. The first semester was filled, which lasts from January 11, 2012 to May 11, 2012. Joy explained that PSATs has a bookkeeping class, but their website has not provided any scheduling information at this time. Fred inquired whether after Joy returns from her maternity leave if she would be interested in the evening classes. Joy responded that she would be interested but there are too many variables at this time to give a firm answer. The Authority directed Joy keep monitoring when the different classes are offered and to report back to them. Joy reported that theBrookshirePlaza’s,830 West Main Street, water usage is within their purchased capacity for December but in prior months their water usage was elevated. Joy explained that they installed two (2) high efficiency toilets at theirBrookshirePlaza. The Authority decided that they were within their purchased capacity over the past three (3) months and took initiative to decrease their usage so therefore the monitoring may discontinue. Joy reported that she submitted a request to the Lancaster County Board of Commissioners to change the current 2010 Urban Enhancement Fund Grant match from 2:1 to 1:1. The Authority reviewed the letter from the Lancaster County Board of Commissioners dated December 20, 2011 which denied the match request change. Doug reported that Wendco of Central PA,784 West Main Street, installed a deduct meter. Doug explained that they installed remote meters, which were not installed correctly, but should be fixed on Monday. The Authority reviewed the four (4) proposals for a chain link fence to be installed around the Well House. The proposals presented are as follows: New Holland Chain Link LLC, in the amount of Six Thousand Nine Hundred Seventy-Six Dollars ($6,976.00)Millcreek Fence and Farm Systems, in the amount of Six Thousand Six Hundred Thirty-Seven Dollars ($6,637.00)New Holland Fence LLC, in the amount of Ten Thousand One Hundred Twenty-Five Dollars ($10,125.00)Hitchens Fence Co, in the amount of Eight Thousand Six Hundred Eighty-Four Dollars ($8,684.00) The Authority reviewed all four (4) proposals and discussed them in detail. Millcreek Fence and Farm Systems is offering a three percent (3%) winter discount which would reduce the cost to Six Thousand Four Hundred Thirty-Seven Dollars ($6,437.00). Gene made a motion to approve Millcreek Fence and Farms Systems to install the chain link fence in the amount of Six Thousand Four Hundred Thirty-Seven Dollars ($6,437.00). Glenn seconded the motion and all voted yes. Doug reported that water softeners and analyzer are installed and in service. Doug reported that Sensenig and Weaver Well Drilling installed the pump for Well #5 which is working. Joy reported that Sensenig and Weaver Well Drilling offer a five (5) year warranty on the two (2) pumps they installed at Well #2 and Well #5. Joy explained that Josh Zimmerman, Pump Technician, offered to submit the warranty on letterhead paper. After some discussion, the Authority felt the warranty submitted on letterhead paper would be sufficient. The Authority directed Joy to contact Mr. Zimmerman for the warranty. Garyreported that the electric fence around Well #5 should be installed before the Department of Environmental Protection (DEP) comes to inspect the Well for permitting. Fred reported that he has David Beiler’s blessing to install the fence and that Mr. Beiler will be providing the fence for installation. Garysuggested that the Authority create a schematic drawing of the treatment for Well #5 for future use. The Authority directed the Operators to create a drawing of the treatment for Well #5. Joy reported that there will be a Wellhead Protection meeting held on January 18, 2012 at 7:00 pm for the general public. The meeting will go over the draft Wellhead Protection Plan and allow any questions from the public. The Authority directed Joy to attend the meeting. Joy explained that there was a meeting held with Nathan Merkel, Pennsylvania Rural Water Association, Brenda Becker, Township Secretary/Treasurer, and the Operators on January 10, 2012. Joy explained that they discussed signage placement, and education resources. Mr. Merkel explained in the meeting that there will hopefully be a WREN grant available to help pay for the signage costs. Joy reported thatEarlTownshipis requesting a recommendation whether the Township should adopt the Wellhead Protection Plan. After much discussion, the Authority directed Joy to email to them the different ordinance samples that Mr. Merkel provided to review. The Authority decided that once they review the samples they can decide what their recommendation would be. Doug requested approval to purchase for Four to Six Hundred Dollars ($400.00 - $600.00) a pallet jack for moving salt at the Well House. After some discussion, the Authority directed Doug to research pallet jacks and to present price quotes at the next meeting. The delinquent accounts were reviewed in the amount of $60.24. The receipts for December were reviewed in the amount of $30,415.83. Gene made a motion to approve the disbursements of checks #3112 - 3127 in the amount of the $16,825.48, which includes the January payroll taxes, the fourth quarter PA Tax, and the fourth quarter EIT Tax. Glenn seconded the motion and all voted yes. Meeting adjourned at 7:10 p.m. Respectfully submitted, Joy M Oberholtzer, Appointed Secretary/Treasurer